JLMIT–Meeting Summary

 

Meeting Date/Time: 5/18/11 10:00 am -11:30 am

Location: Chinook Building, Room 126 (1st Floor North side)

 

Attendees: Fred Bentler (DNRP), Steve Coffing (DOT), Sharon Glein (OIRM), Lisa Hillman (PH), Matt House (Teamsters Local 117), Tom McBroom (DES), Jim Meith (OLR), Judy O’Leary (PH), Betty Sorbo (Teamsters Local 117), Peg Taglianetti (OIRM), Chris Ynzunza (OIRM)

 

Agenda

 

·         Service Center Methodology

·         Project Update

·         Service Center Manager

·         KCIT New Department

 

Service Center Methodology

 

Chris passed around a document showing the staff eligible for the Service Center for each department.  There is a planned communication to the affected staff.  Main concerns are to preserve current pay grades and not have any layoffs.  All transferred staff are to be represented by PTE Local 17.  Peg asked about supervisors and managers.  Chris said that they will still be represented by Teamsters Local 117.

 

There were many questions about Local 117 staff not being able to be candidates for the Service Center.  Jim explained that Local 17 has the majority of staff.  It would simplify dealings with the union to have only one union group to negotiate with regarding staff issues.

 

Most of the affected staff are Range 56 or higher.  Exceptions will be reviewed at a later date as far as appropriate job class.  There was exchange about which staff would be going or staying and how the options might play out.  Jim said that people would first be encouraged to volunteer for the new positions.  If there are not enough volunteers, then staff would be selected to choose by seniority.  Staff sessions will be held in the next couple of weeks to inform and get input from the affected employees.

 

Project Update

 

Transition planning meetings are being held in all departments.  Lisa said there is a transition sub team also including affected staff. 

 

It was questioned about the planned number 16 of staff for the Service Center.  What if this does not meet needs one way or another?  Lisa said that customer service is the number 1 goal.  Would people be returned to the departments if their Service Center role did not work out?  Chris said the objective is not to reduce staff.  The Service Center will be evaluated and adjusted as to whether it is meeting customer service needs.  Whatever changes are made, there will still be a major effort to remain FTE neutral and not gain or lose staff.  Lisa stated that there still could be budget matters outside of the departments’ control that could result in loss of staff, such as the budget cuts in Public Health at the state level.

 

Training was asked about.  Tom said training will happen according to evaluated skill levels of the staff coming into the Service Center.

 

Service Center Manager

 

It was asked about the Service Center Manager progress.  Chris said interviews will be held next week.  Information about the candidates will be given to the affected staff.  [Later announcement: The staff will also be able to give input on the candidates as to their perceived strengths and weaknesses for the job which be taken into consideration in the hiring process.]

 

KCIT New Department

 

Chris said the consolidation to a KCIT department is making progress.  OIRM will be changing from an office to a department and renamed as KCIT with other department representatives being included in the organization structure.  The IT budgets in particular are going to be moved to the KCIT department and will be managed by Bill Kehoe as CIO.  Chris said the code changes could be described at the next meeting.  Lisa said this should let the departments get back to their main focus on their lines of business and hopefully will promote a more collaborative way of operating.  She pointed out that the Council will have a televised GAO meeting on June 21 where the mechanics of these changes will be more fully described.

 

The meeting adjourned around 11:30 am.

 

Follow-up Items

 

KCIT New Department Code Changes- Chris

 

Next Meeting

 

Jun. 15 10:00 – 11:30 am Chinook Room 115 (6th Floor, Southwest Side)

 

Tentative Agenda for Next Meeting

 

·         Service Center Manager Recruitment Update – meet Krista Bautista

·         Service Center Project Update

·         Service Center Staff Workspace Location

·         Service Center Staffing

·         Employee Engagement Committee – Anne Moses

·         Update of County Code Revisions

·         KCIT - Transitioning to an IT Services Model – Jim Keller

·         Operating Level Agreements between IT Services – Jim Keller