JLMIT–Meeting Summary
Meeting Date/Time: 10/20/10 10:00 am -11:30 am
Location: Chinook
Building, Conference Room 115 (1st Floor South side)
Attendees: Fred
Bentler (DNRP), Trever Esko (OIRM), Bill Kehoe (OIRM), Gary Lemenager (OIRM), Jim
Meith (OLR), Behnaz Nelson (IFPTE Local 17), Judy O’Leary (PH), Janet Parks
(IFPTE Local 17), Matt Pope (DOT), Betty Sorbo (Teamsters Local 117), Peg
Taglianetti (OIRM), Chris Ynzunza (OIRM)
Agenda
·
New CIO
·
JLMIT Charter
·
ABT/BRC
·
Microsoft Enterprise Agreement
·
Service Center – Special Meeting
Old Business - Meeting
Summary
Members read through the last meeting notes and suggested changes to
Michael Frawley’s role in ABT/BRC, and timeline for ABT/BRC position changes. Those changes were incorporated.
New CIO
The new CIO, Bill Kehoe, was present and gave his impressions of his
first few weeks at the County and his ideas and plans. He has enjoyed meeting the new people and
learning about the County’s groups and processes. He wants to foster a stronger IT community
and promote more knowledge sharing and collaboration. He does not like walls. He wants our processes to be more effective
and efficient. He would like tasks to be
accomplished faster. IT activities
should become more flexible and nimble.
He would like to cut through some of the approval processes and red tape
to get things done faster. With respect
to the message from the Executive Dow Constantine about creating 3% more
efficiencies in all departments, Bill thinks IT can play a big role in
accomplishing that. IT can enable
business to be more efficient. He will
be working on defining customer service levels to make customer services more
efficient. Performance metrics will be
established in order to help demonstrate the value of IT to top decision-makers
within our organization and to the public at large. He highlighted several initiatives he is spearheading:
Peg asked if any new positions would come about as a result of these
initiatives. Bill said the Enterprise
Architect is a new role that is needed.
As for other new positions, given the current County budget situation,
the main focus will be on keeping existing IT positions in place. Bill said he is working with the Council now
to communicate about the need to maintain the IT staff. The union reps offered to participate in that
activity.
Judy asked if there would be ability for departments to customize the
desktop image; for example, Public Health requirements for high security. Bill said yes, that would be possible. The idea is to have a basic set of office
software tools available to all County users.
Then, each department may customize as they see fit.
Matt asked about the PRB (Process Review Board) and what was Bill’s
impression of it? Bill has started
working on the PRB and is planning to effect some changes. He would like the process to be more
approachable. His idea is to have
discussions about projects before they are presented to the Board, in order to
increase the prospects for success once they are put forward. In line with this, he wants to focus on
better project management in general.
Trever also described how they are looping in the Rapid Response Team
for PRB improvements and will be implementing their suggestions.
JLMIT Charter
Bill has recommended more management
participation in the JLMIT. Matt House
was to give input from his represented managers group. He could not attend today. Also, the group had not yet gone through all
of the suggested changes for the JLMIT Charter document. The unions will go through those, get
consensus through email, then bring the document with track changes to the next
regular JLMIT meeting Nov. 15.
ABT/BRC (Business Resource
Center)
It has been communicated that 14 Central IT staff will be impacted by
the proposed ABT/BRC implementation.
Gary Lemenager handed out the FAQs that OIRM had prepared about the
pending change. As of the presentation
of the 2011 Budget to Council, the plan was to have 7 FTE positions moved as of
2001 mid-year from OIRM (ADSS) to DES (14 positions; but half for half of the
year). The 14 new positions in the BRC
will be opened on a competitive basis.
The existing staff in OIRM will have an opportunity to apply for these
positions. Internal County staff will be
given special consideration for any new positions that come available. This overall plan will likely be altered, as
the implementation of ABT/BRC has been moved to the 1st Quarter 2012
since the 2011 budget was presented.
Discussions are being held with OMB as to revisions of the 2011 budget,
which will be affecting these plans.
Behnaz asked about getting information on the new positions. It was considered that the existing ABT job
descriptions, PDQs, and skillsets could be obtained; and that would provide
some materials to aid in preparing for the new positions.
Microsoft Enterprise
Agreement (EA)
Gary Lemenager handed out information on the new Microsoft Enterprise
Agreement. BPOS (Business Productivity
Online Standard Suite) which includes: Exchange Online, SharePoint Online,
Office Live Meeting Online, and Office Communications Online. This also provides more CALs (client access
licenses) for a much larger number of users (about 11k estimated users) around
the County. Gary is working on a roadmap
to get develop a schedule for when solutions can be deployed to be able to
fully benefit from the provisions of the agreement.
More info can be found at:
http://kcweb.metrokc.gov/oirm/news/communication/1012.pdf
Fred and others asked about the Mac in that many County users are on Mac
systems. It was noted that Microsoft
does have Mac software and interoperability.
However, some systems like this might be handled as exceptions and
accommodations made for them.
The
meeting adjourned around 11:35 am.
Follow-up Items
Union
reps will discuss with Bill about IT staffing at the County – Behnaz, Janet,
Betty
Provide
Charter with track changes from unions’ review – Behnaz
Reserve
room for Special JLMIT Meeting - Chris
Next Meetings
Special
JLMIT - KCIT Service Center Nov. 2, 1-2 pm – Chinook Room 124
Tentative Agenda for
Special Meeting
·
KCIT Service Center Plans
JLMIT
Nov. 17 10:00 – 11:30 am Chinook Room 115
Tentative Agenda for
Next Meeting
·
JLMIT Charter
·
Bill Kehoe
·
ABT/BRC
·
Other IT updates